How to Build a Standout Guest Experience for Your Video Podcast
Struggling to keep your podcast interviews smooth and stress-free? In this episode, Tanya Smith shares her actionable podcast guest workflow, covering every step from guest vetting to streamlined booking and tech prep. Discover practical strategies and tools that coaches, consultants, and service-based entrepreneurs can use to create a professional guest experience, reduce last-minute stress, and boost audience engagement. Whether you’re starting your first show or refining your systems, you’ll walk away with tips to help your guests shine—and keep your podcast running like clockwork.
Feeling overwhelmed by the chaos of booking and managing podcast guests? Discover how to turn confusion into structured, repeatable systems that save time, reduce stress, and deliver incredible guest and audience experiences—so you can focus on showing up brilliantly on camera.
IN THIS EPISODE, YOU'LL LEARN HOW TO:
• Build a guest vetting and onboarding process that reflects your brand and sets the tone
• Ask key questions that lead to engaging, on-topic interviews (and fewer awkward moments)
• Use actionable pre-interview and prep strategies to help guests shine
• Set boundaries gracefully—even with friends—so your podcast delivers consistent value
• Select and use tools and templates to automate scheduling, communication, and post-production
• Handle tricky conversations and “off-the-rails” interviews with confidence
• Organize your content and workflows for easy scaling as your show grows
EPISODE TIMESTAMPS:
00:00 – Introduction and why structure matters for guest interviews
05:46 – The complete pre-interview workflow: vetting, forms, and welcome packages
19:14 – How to prep your guest (tech, expectations, and why it matters)
35:48 – Structuring interviews to stay on-topic, set boundaries, and keep things engaging
45:23 – Tools and automation to fill your guest seat and save time
48:40 – The critical decisions you must make before inviting guests
57:43 – Action steps, real-life stories, and your next best move
KEYWORDS:
video podcast workflow, guest interview tips, livestreaming for coaches, podcast guest onboarding, video marketing systems
RESOURCES FOR YOU:
Ready to enhance your live streaming skills? Dive deeper into video visibility and marketing strategies with a discovery call at https://StreamLikeaBoss.tv. Follow Tanya on all social platforms @videocoachtanya. Don’t miss out on the latest content and updates!
